March 30 - April 4, 2025
Stockholm, Sweden
March 30 - April 4, 2025
Stockholm, Sweden
We have great pleasure in announcing that EuCAP 2025 is now open for convened session proposals.
The technical programme of the conference will include convened sessions that can have either five or ten papers. The proposal including a mandatory provisional list of authors must be submitted no later than June 21, 2024 using the template available below. Notification of acceptance will be communicated on July 12, 2024.
Proposers are expected to chair their Convened Session.
Please complete and submit your proposal no later than June 21, 2024 in PDF format to cs@eucap2025.org for evaluation by the Convened Session Chairs
We have great pleasure in announcing that EuCAP 2025 is now open for convened session proposals.
The technical programme of the conference will include convened sessions that can have either five or ten papers. The proposal including a mandatory provisional list of authors must be submitted no later than June 21, 2024 using the template available below. Notification of acceptance will be communicated on July 12, 2024.
Proposers are expected to chair their Convened Session.
Please complete and submit your proposal no later than June 21, 2024 in PDF format to cs@eucap2025.org for evaluation by the Convened Session Chairs
Recommendations
Proposers should try to meet one or more of the following criteria to increase the probability of the session being accepted:
- Balance between EU and non-EU contributions;
- Significant participation of industry, especially in application/industry oriented sessions;
- Sessions with a specific focus that is timely and relevant to the research community will be favourably considered.
- Sessions with a regional focus are welcome, but a thematic coherence is encouraged, e.g.: “State of the art in mobile antenna research in continent/region X”.
- Sessions focusing on an aspect of a relevant technology, such as: “Industrialisation aspects of metamaterial-based antennas” are also welcome, although please consider that a scientific/industry workshop may be a more appropriate forum.
Recommendations
Proposers should try to meet one or more of the following criteria to increase the probability of the session being accepted:
- Balance between EU and non-EU contributions;
- Significant participation of industry, especially in application/industry oriented sessions;
- Sessions with a specific focus that is timely and relevant to the research community will be favourably considered.
- Sessions with a regional focus are welcome, but a thematic coherence is encouraged, e.g.: “State of the art in mobile antenna research in continent/region X”.
- Sessions focusing on an aspect of a relevant technology, such as: “Industrialisation aspects of metamaterial-based antennas” are also welcome, although please consider that a scientific/industry workshop may be a more appropriate forum.
Rules for proposers
Number of papers from conveners and their institutions
Convened sessions must be an open forum. To that aim, conveners should refrain from having too many papers from their own institutions. The rules below should be seen as providing absolute maxima, not targets:
Rules for proposers
Number of papers from conveners and their institutions
Convened sessions must be an open forum. To that aim, conveners should refrain from having too many papers from their own institutions. The rules below should be seen as providing absolute maxima, not targets:
5 paper sessions: max. 1 paper from each convener and max. 2 papers from the convener’s institutions, leaving a minimum of 3 papers for authors outside the institutions of the two conveners. Conveners may solicit only one "overview" paper.
10 paper sessions: max. 2 papers from each convener (max. of 1 for each convener as presenter) and a maximum 4 papers in total for the two convener’s institutions (flexibly distributed among the two convener’s institutions), leaving a minimum of 6 papers for authors from outside the convener’s institutions. Conveners may solicit two "overview" papers.
5 paper sessions: max. 1 paper from each convener and max. 2 papers from the convener’s institutions, leaving a minimum of 3 papers for authors outside the institutions of the two conveners. Conveners may solicit only one "overview" paper.
10 paper sessions: max. 2 papers from each convener (max. of 1 for each convener as presenter) and a maximum 4 papers in total for the two convener’s institutions (flexibly distributed among the two convener’s institutions), leaving a minimum of 6 papers for authors from outside the convener’s institutions. Conveners may solicit two "overview" papers.
Overview papers
Overview papers may not necessarily contain new results, and their quality will mainly be evaluated based on the proper coverage of the topic (e.g. not only work from the author’s institution, but also that from the general scientific community). Such papers should be reserved for authors having the proper background and recognition to achieve an authoritative overview. It is stressed that this is a possibility but by no means an obligation. All remaining papers must present novel scientific content and are subject to a peer review process.
In addition, the proposers must be aware that the session may be cancelled if the number of accepted papers is too low.
When soliciting authors for the convened session, please avoid confusion with EuCAP “invited speakers”. In addition, convened speakers and conveners should be informed that they will need to register for the conference at the EuCAP 2025 website.
Paper submission
All papers must be submitted no later than October 18, 2024 and should conform to the same specifications as regular papers. The authors cannot be changed after submission and in case of “no show” the paper will not be included in the IEEE-Xplore digital library.
Overview papers
Overview papers may not necessarily contain new results, and their quality will mainly be evaluated based on the proper coverage of the topic (e.g. not only work from the author’s institution, but also that from the general scientific community). Such papers should be reserved for authors having the proper background and recognition to achieve an authoritative overview. It is stressed that this is a possibility but by no means an obligation. All remaining papers must present novel scientific content and are subject to a peer review process.
In addition, the proposers must be aware that the session may be cancelled if the number of accepted papers is too low.
When soliciting authors for the convened session, please avoid confusion with EuCAP “invited speakers”. In addition, convened speakers and conveners should be informed that they will need to register for the conference at the EuCAP 2025 website.
Paper submission
All papers must be submitted no later than October 18, 2024 and should conform to the same specifications as regular papers. The authors cannot be changed after submission and in case of “no show” the paper will not be included in the IEEE-Xplore digital library.
Selection criteria
The selection process of convened session proposals will be based on the following criteria:
- Topic of the session, taking into account the scientific content, innovation, the topical character, and the level of expected audience interest;
- Quality and/or potential overlap with respect to competing proposals;
- Experience and international recognition of the conveners and solicited authors;
- Adherence to the above guidelines.
The selection criteria and other constraints may mean a proposal is rejected despite of its value and the reputation of the conveners. A 10-paper proposal may need to be changed into a 5-paper one in order to be accepted.
Selection criteria
The selection process of convened session proposals will be based on the following criteria:
- Topic of the session, taking into account the scientific content, innovation, the topical character, and the level of expected audience interest;
- Quality and/or potential overlap with respect to competing proposals;
- Experience and international recognition of the conveners and solicited authors;
- Adherence to the above guidelines.
The selection criteria and other constraints may mean a proposal is rejected despite of its value and the reputation of the conveners. A 10-paper proposal may need to be changed into a 5-paper one in order to be accepted.
Review process
Convened session papers will strictly go through the same peer review process as the one implemented for regular papers.
One of the conveners must act as a meta-reviewer for the papers related to their session and will be invited through EDAS (meta-reviewers go through the reviews received for the paper to ensure consistence and produce an overall recommendation to the Technical Programme Committee). The convener acting as the meta-reviewer must be specified in the proposal. In case this convener does not receive the EDAS invitation by November 1, 2024, please contact the Convened Session Chairs at cs@eucap2025.org
Please note that in order to ensure the same quality control as regular papers (including plagiarism and self-plagiarism), convened session papers will also be meta reviewed by another independent meta-reviewer.
Review process
Convened session papers will strictly go through the same peer review process as the one implemented for regular papers.
One of the conveners must act as a meta-reviewer for the papers related to their session and will be invited through EDAS (meta-reviewers go through the reviews received for the paper to ensure consistence and produce an overall recommendation to the Technical Programme Committee). The convener acting as the meta-reviewer must be specified in the proposal. In case this convener does not receive the EDAS invitation by November 1, 2024, please contact the Convened Session Chairs at cs@eucap2025.org
Please note that in order to ensure the same quality control as regular papers (including plagiarism and self-plagiarism), convened session papers will also be meta reviewed by another independent meta-reviewer.