Registration

Registration link can be found at the end of this page. Click here.

EuCAP Goes Green – to enhance the environmental sustainability of EuCAP it has been decided to discard conference bags with paper flyers and advertisement as well as USB stick. USB stick is still available for purchase through the registration.

*Please note that proceedings will be available for download on the conference website from one week prior to the conference. The participants will have the opportunity to read the papers before and on their way to the conference. The papers will also be accessible via the conference app.

Authors:

• At least one of the authors of each paper must register for the full conference. "No shows" or lack of registration fee payment will inhibit publication in the online proceedings. This is valid for regular as well as convened session papers.
• Registration must be complete by January 24, 2025. If any paper has not been registered against it will be withdrawn from the technical programme without exception. 
• Authors may only register against a maximum of 2 papers. If an author has received acceptance for more than 2 papers it is recommended that a co-author registers against those papers to limit the number of presentations required by the same author. Each author/co-author must register separately. 
• Please note authors’ registrations are non-refundable.
• Authors' payment must have been reached the EuCAP 2025 bank account no later than January 31, 2025.

Short Courses:

• Short courses are not included in the conference delegate registration. 
• Each course is 3,5 hours in duration and the registration includes attendance to the short-course.
• Should less than 5 people register to attend a short course it may be cancelled. The decision will be taken on February 14, 2025. In case of a cancellation by the organisers, the registration fee will be refunded to the delegate with no other compensation. 

Child care

EuCAP 2025 is a family friendly conference and will be providing a complimentary creche exclusively for the care of young children of delegates between the ages of 12 months to 12 years, during designated hours at the Stockholm Waterfront Congress Centre.
A specialised child care service provider will provide a safe and fun environment for the children requiring care during conference hours. Children will be entertained and supervised by qualified and experienced childcare educators. 

Important information: 

• All children must be signed in and out by a legal guardian.
• Guardians must be contactable at all times via mobile phone.
• Meals will not be provided. Parents are to provide a healthy snack for morning tea and afternoon tea. No nut products.
• Parents must return to feed or collect their children for the lunch period.
• Child care staff do not have facilities to change nappies. Nappy change facilities are available in the venue and parents will be required to return to change their child. 
• For children aged two and under who require an afternoon sleep, please bring along his/her pram or stroller.

Please note that in order to access this service, you must been signed up for in advance during the registration. This service has limited capacity.

Sponsors and exhibitors:

• Sponsors and exhibitors can register to EuCAP 2025 using their discount codes provided to them in order to access registrations included in their package.

Payment:

• We recommend that you use the secure online payment by credit card available with the online registration system. Should you pay with a bank transfer or credit card, the payment must have reached the EuCAP 2025 bank account no later than February 11, 2025 for early bird registrations. 
• Authors' payment must have been reached the EuCAP 2025 bank account no later than January 31, 2025.
• An additional fee of €25 (VAT included) will be charged automatically for a payment with a bank transfer.
• Purchase orders are not accepted. Full payment must be completed before access to the conference is allowed. Payment cannot be accepted after the conference.

Changes/assistance:

It is possible to add additional purchases or changes to your registration by logging in using the email address and password provided and should you need further assistance you are welcome to contact our customer services team at registration@eucap2025.org, with EuCAP 2025 registration in the subject line. 

Cancellation policy:

All refund/cancellation requests must be requested via email to registration@eucap2025.org  by February 14, 2025. The registration fee will be refunded minus a handling fee of €65 (VAT included). There will be no refunds after this date. Please note authors’ registrations are non-refundable.

VISA & Invitation Letter:

If you need to apply for a VISA and/or you need and Invitation Letter, please follow this link.

Disclaimer

In case of cancellation no refund can be made. EuCAP 2025 reserves the right to cancel any event in case of force majeure. An event of force majeure means each contingency that is not caused by one of the parties, was unforeseeable at the time of the conclusion of this agreement and renders the further performance of the obligations under this agreement for the conference organizers, EurAAP impossible or substantially more onerous.

Events of force majeure are in any case, but not limited to the following events: acts of God, armed conflicts, social unrest, criminal offence, diseases and epidemic, electricity and telecommunications interruption, economic factors, accidents and governmental measures. EurAAP shall, as soon as practicable but in any event not later than 10 business days from the date at which EurAAP becomes aware of such event of force majeure, expressly notify the delegate of the occurrence of the event of force majeure as well as of its intent to invoke this clause by email to the email address provided at the registration of the delegate.

EurAAP shall, as soon as practicable but in any event not later than 10 business days after the occurrence of each a) and b) below, provide notice to the delegate: a) the cessation of an event of force majeure; and b) its ability to recommence performance of its obligations under this agreement EurAAP has the right to immediately alter or cancel the conference or any arrangements, timetables, plans or other items relating directly or indirectly to EurAAP. EurAAP shall be relieved from any contractual or extra-contractual liability as from the occurrence of the event of force majeure.

The information that you provide to EurAAP will be used to ensure we provide you with products and services that best meet your needs. This may include the promotion of EurAAP products and services by post and /or electronic means.

Register here